Data protection

How your data is protected

Protecting guest personal data is a legal obligation and a core principle of the EuroCheckin system. EuroCheckin is designed to collect only the data required by law and to transmit it securely and directly to official government systems operated by public authorities.

Direct submission to public authorities

When guest data is entered into the EuroCheckin application:

  • The data is transmitted directly to the official national system of the country where the accommodation is located
  • The submission follows the technical and legal requirements defined by the competent public authority
  • EuroCheckin does not sell, reuse or repurpose guest data

There is no central European Union database operated by EuroCheckin.

Encryption and secure transmission

All guest data transmitted through EuroCheckin is protected using industry-standard encryption. This ensures that:

  • Data cannot be read or altered during transmission
  • Only authorised government systems can receive and process the data
  • Unauthorised third parties cannot access the information

Encrypted communication is used at every stage where data is transferred.

Limited data handling

EuroCheckin follows the principle of data minimisation:

  • Only data required by national law is collected
  • No unnecessary personal information is requested
  • Access to data is restricted to authorised processes only

EuroCheckin does not use guest data for marketing, profiling or analytics purposes.

No long-term storage by EuroCheckin

EuroCheckin is designed to avoid unnecessary data retention. Depending on national technical requirements:

  • Data may be processed temporarily to complete the legal submission
  • Once successfully transmitted, data is not stored longer than necessary for technical or legal compliance

Any retention is strictly limited and aligned with applicable law.

Security measures

To protect guest data, EuroCheckin implements appropriate technical and organisational security measures, including:

  • Encrypted data transmission
  • Secure server infrastructure
  • Restricted system access
  • Continuous monitoring for security incidents

These measures are designed to protect data against unauthorised access, loss or misuse.

Legal compliance

EuroCheckin operates in accordance with:

  • National guest registration laws
  • The General Data Protection Regulation (EU) 2016/679 (GDPR)
  • Instructions and technical specifications issued by competent public authorities

Security and data protection practices are regularly reviewed to remain compliant with applicable regulations. Your rights as a data subject are explained under GDPR.